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MeetingRoomApp is a Modern Meeting & Conference Room Booking System

Smart technology enables effective management and planning of company meetings, makes company processes simpler and helps to use company space in a better way.

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Choose one of the two product variations
which best fits your company needs

  • MeetingRoomApp


    Advanced system complying with
    security policy of 98 % companies
    worldwide. Service which takes care of
    everything for you.

  • MeetingRoomApp


    Tailor-made solution for the most
    demanding clients. System
    administration on your own server.


Basic Smart
& Top Features

  • In Sync with
    Office Systems

    Integration with Google Workspace,
    Microsoft Exchange or Microsoft 365.


  • Application Languages

    We speak your language. Select from 24 languages.
    English, Deutsch, Français, Nederlands, Español, Português, Dansk, Svenska, Norsk bokmål, Suomi, Čeština, Slovenčina, Italiano, Polski, Magyar, Latviešu, Lietuvių, Eesti, Ελληνικά, Українська, Русский, Türkçe, Български, Română.


  • Customize Meeting Room Display Screen By You

    Unlimited app background options and maximum customization with the Stylebook editor. Easy set-up of corporate brand identity, dark mode and other effects.


  • Ad Hoc Reservations
    & Color Indicators

    Book a meeting directly on the touch screen panel at the meeting room door. Fast and easy booking. You can tell whether a meeting room is available or not by c​olour​ indicators o​n the screen:

    • Free
    • Confirm
    • Booked


  • Meeting Schedule
    & Screen Saver

    The scheduled meeting will be visible on the display of the meeting room device immediately after the reservation is made. On the right on the agenda, you can see the name, date and time of the meeting. Once the meeting starts, you can also see the participants.

    Energy Saver

    Energy Saver

    MeetingRoomApp saves the display life.
    The app allows easy set up of your office work.


  • Confirmation Button
    & Full Screen Mode

    Confirm your attendance at the meeting on the display of the meeting room device by pressing the Confirm button. If the attendance is not confirmed 15 minutes before the start or within 15 minutes after the meeting starts, the booking gets cancelled automatically and the room can be immediately booked.

    Fullscreen mode

    Full Screen Mode

    This function allows you to see company events on the display of the meeting room device. Particularly useful for training rooms, the function turns the device into an information panel displaying basic information about the event currently held in the room.


  • Booking Another
    Meeting Room

    This function allows you to book any room on the display of a meeting room device. Users can see all the meeting rooms in the company directly on the reservation device, and choose and book an available room suitable for their needs quickly and easily, using a ‘television panel’.


  • Meeting Invitation

    Invite your colleagues from the meeting room display. No need to go back to your computer anymore.

    Fullscreen mode

    Meeting Name

    Set the meeting name when booking. Just tap the Edit icon and type the subject of your meeting.


  • Cleaning, Catering or
    Issues with the Equipment

    Call your office attendant for cleaning and catering in your meeting room or IT support. Order the service you want in just two clicks.



    MeetingRoomApp Dashboard and Reporting is an analytical tool which provides information about top meeting room usage and top meeting rooms users.



Room Wayfinder
& Overview

Perfect overview of your meeting rooms and quick information for everyone

  • Up-to-date and well-structured information about meeting room availability
  • Navigation system for your visitors and employees
  • Easy implementation and administration via Cloud/your server
  • Great supplement to your MeetingRoomApp booking system

Room Wayfinder& Overview

Flexible Solutions

for Comprehensive Optimization of Working Space



Digital Signage platforms
All All
Meeting Rooms
Monthly updates
Support (Helpdesk)
On-demand / month On-demand / month
Support+ (Helpdesk + Hotline)
On-demand / month On-demand / month

Compare All
Features & Functions

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Supported Platforms
Digital Signage platforms All All
Meeting Rooms
Demo / Trial 10-day trial Trial server license agreement
Basic functions and features
Ad-hoc & calendar booking,
mobile bookings
In Sync With MS Exchange,
Office 365 or G Suite
Calendar for each room
Monthly updates
Support (Helpdesk) On-demand / month On-demand / month
Support+ (Helpdesk + Hotline) On-demand / month On-demand / month
Dashboard and statistics
Ad-hoc booking, Daily agenda,
and Cancelling events
Security policy
Indicators Green x Orange x Red
Easy user interface
Screen Saver
Top functions and features
Booking another meeting room
Confirmation button
Scheduling meetings
Extending a meeting
PIN protection
Fullscreen mode
Meeting subject
Invitation from a tablet
Cleaning, catering or issues with equipment
Cloud functions
Remote settings & access
Exclusive services
Plastic enclosures
or Exclusive hardware
Custom functions and features,
or Corporate design
Dedicated account manager

Digital Signage & Accessories

Combine MeetingRoomApp with any professional hardware
and choose from Android, iOS or Web App platforms

  • Philips 10BDL4551T

    Philips 10BDL4551T

    New generation of multi-function display with Android 8.1

    Learn more

  • Qbic TD-1050 PRO

    Qbic TD-1050 PRO

    The 10.1″ Touch Panel PC is designed to serve as an all-round informative display which can be mounted on any surface.

    Learn more

  • Apple iPad

    Apple iPad

    iPad has always been unique in its simplicity that carries you away. Now you can combine it with the right accessories to make a lasting impression.

    Learn more

  • Samsung Galaxy Tab

    Samsung Galaxy Tab

    With state-of-the-art features and a slick and slim body, the latest Galaxy Tab S2 tablet model comes in a first-class design.

    Learn more

  • Philips 10BDL4151T

    Philips 10BDL4151T

    Discover a new level of interaction with 10″ multi-touch display, powered by Android. LED bars for MeetingRoomApp.

    Learn more

  • 2N®​ ​Indoor Touch

    2N®​ ​Indoor Touch

    The stylish multifunctional Communicator 2N® Indoor Touch fits elegantly into any interior.

    Learn more

See Booking System In Action

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